The importance of taking minutes of board meetings is often not considered. Minutes are crucial because they record all decisions and actions taken at a meeting, or as a legal document. They also help enforce the director and corporate responsibility.
This is why it is essential that the procedure of creating minutes is properly defined. There are many ways to record minutes, but the most efficient method is to use a program that allows for quick and efficient recording during the board session. This type of technology could reduce the time it takes to record minutes and assist in ensuring that all relevant information is captured.
The goal of minutes of meetings is to provide an objective and factual account of the meeting, free from being biased or expressing opinions. This can be challenging when emotions are high or the board is split. It is crucial that the person taking minutes is able to distinguish their personal feelings and observations with those of the board as board portal they take notes.
To help with this, Bowie recommends that board secretaries use a consistent format to record the minutes of meetings. This will help keep the process of taking minutes as smooth as possible, so that the board is able to spend more time discussing issues and answering questions. She suggests that all revisions of the minutes be documented so that board members know if they have been updated.